Condition of Hire

Middleton St George Community Centre

Conditions of Hire last updated July 2015

1. The Main Hall is licensed for 100 persons. Basement 60. Small Meeting room 15. This number cannot be exceeded.

2. The Hirer shall be responsible for the conduct of all persons using the facilities during the hire period.

3. The Hirer shall be responsible for any loss or injury that is incurred from the event hired for to any person using the facilities during the hire period.

4. Any accident occurring in the Hall (including car park) during the hire period must be recorded in the Accident Book kept in kitchen with first aid box and notified to the Booking Secretary.

5. 1 Bouncy castle or inflatable item is permitted per event.  If the Hirer has ordered a Bouncy Castle/inflatable  for use in the main hall or outside the community centre premises then an up to date copy of the bouncy castle hire companies public liability insurance documents must be enclosed with the payment for hiring the hall prior to the event. The hirer must also make sure the area is safe of wires that can cause accident or injury and correctly covered etc.

6. Any outside electricity use must be via the RCD plug socket in the Kitchen.

7. Any electrical equipment used by the hirer must have an up to date PAT test certificate.

8. The Hirer shall be responsible for the full cost of any damage that may occur to the fixtures, fittings and equipment during the period of hire.

9. The Hirer, or his agent, shall be responsible for obtaining the necessary licenses for any activities to be carried out during the hire period.

10. A booking will only become firm after the signed Booking Form has been received by the Booking Secretary.

11. The full hire charge must be paid before the beginning of the hire period. This time should include any set up/tidy up time required.

12. Community Centre equipment or furniture may not be used outside the Hall unless prior permission has been obtained from the Booking Secretary or member of the Management Committee.

13.  Middleton St. George Community Association reserves the right for any of its committee members to have access to the Hall during the hire period.

14.  Middleton St. George Community Association shall have the right to cancel any booking in the public interest without compensation.

15. The Hirer may not make, or permit anyone else to make, copies of any of the Hall keys.

16. The Main Hall & Small Meeting Room : The central heating instructions are on the notice board in the main hall.

The Lower Hall: The central heating system is controlled separately from the main hall and the thermostat for adjustment can be found in the kitchen.

17. The Hirer must leave the facilities in a clean and tidy condition. The labour element of any remedial cleaning, tidying and/or repair work will be charged at a rate of £8 per hour.

Note: A “clean and tidy condition” means

(a) all furniture and equipment returned to its normal positions,

(b) floors washed and/or swept as appropriate,

(c) kitchen utensils washed,

(d) kitchen surfaces wiped down,

(e) all decorations removed,

(f)  Lower Hall: rubbish taken home with hirer

MAIN HALL regular hirer: refuse and recycle waste placed into bags/containers and wheelie bin provided for the

purpose.

(g) Event/Party rubbish must be taken home with the hirer.

If in any doubt about how the facilities should be left at the end of the hire period, the Hirer should discuss the subject with the Booking Secretary.

18. When leaving the Hall at the end of the hire period, the Hirer must ensure that :

MAIN HALL/LOWER HALL USERS The thermostat is turned down if applicable.

All lights and electrical equipment are switched off

All windows and external doors (including fire escape doors) are closed and secured.

All taps (including those in the toilets) are turned off.

19. If there is any problem with the hall facilities or equipment during the hire period, the Hirer should contact the Booking Secretary or a member of the Committee on 07805 092 092.

MAIN HALL HIRERS Please be aware to un-bolt Fire Exit Door before use of hall and re-bolt when leaving

Thank you